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How to define the scope of a Design Project?

Project scope is defining goals, time, resources, technology, budget, and limitations of the project. This helps all stakeholders to be aligned and start the project with clarity.

Duration

1 week

Complexity

Beginner

Contributors

Design Lead/ Design Manager, Product Manager, Development Manager, Project Owner, Client

Getting Started

Before starting a project, you need to define the scope of a project that includes goals, deadlines, deliverables, etc. so that you can measure the success of the project after its completion.


Why?

Defining the Scope of a design project is important as: 

  1. It helps in having a common vision and set of expectations for the project.

  2. It helps to ensure that the project runs systematically.

  3. It helps in planning the time considering the limitations and dependencies on other functions.

  4. It helps in aligning the design work with business goals and organizational priorities. 


How-to?

The scope of a Design Project can be defined by following simple steps 

    1. Target users

    2. Expected outcome 

    3. Design goals based on the business goals

    4. Ownership of activities 

    5. Process

    6. Scope of work defined as user stories or activities

    7. Acceptance criteria for each user story/ activity

    8. Tech limitations

    9. Dependencies

    10. Assumptions

    11. Risks

    12. Tools

    13. Resources


Get started with defining the scope for your own project right away with <https://asana.com/templates/scope-management-plan


Do’s & Don'ts

Do’s

Don’ts

1. Keep the project scope objective.

2. Define the most important milestones.

3. Ensure everyone is on the same page in terms of project scope.

4. Ensure that there are no items without an owner.

5. Call out risks, if any.

1. Don’t be vague in the project scope.

2. Don’t close scoping without prioritization.

3. Don’t have overlapping ownership of activities.

4. Don’t write long descriptive documents.

 

Templates 


Suggested Tools 

  • GoogleDocs 

  • Office365

  • Asana

  • Cubyts


References 


Other Related Best Practices

  • Stakeholder Interviews

  • Alignment Workshop

  • User Stories